Person who performs technical work pertaining to the organization and operation of documentation systems or centres such as libraries, audio-visual libraries and archives. Within the scope of his work, this person may provide technical assistance to staff in the service or users.
• In organizing and operating documentation systems or centres such as libraries, audio-visual libraries and archives, this person’s tasks may include, but are not limited to:
• Ensuring responsibility for the selection, procurement, codification, classification, preservation and dissemination of various documents;
• Ensuring the repair of documents showing signs of wear and deterioration;
• Assists in developing inventories, forms and finding aids;
• Implements and update classification plans and records scheduling and disposal plans;
• Codifies and classifies archival materials;
• Purges, sorts, reduces and sample archives;
• Applies standards and policies for storage of archival materials;
• Researches and retrieves archival materials;
• Participates in instructing and assisting users;
• Ensures the use of computerized document systems;
• Provides technical assistance to staff in the service within the scope of his work;
• Provides statistics, indicators, and units of measures, and produces various types of reports;
• Ensures his own responsibilities according to the organization’s programs, policies, procedures and Program Manuals, and policies regarding access to patient files, in order to provide quality services;
• Ensures implementation of the policies, standards, and quality assurance program of the professional practice and clinical activities;
• Provides good "customer service" to all users and other staff, in order to foster organizational functioning and, indirectly, quality services to the population;
• Carries out his role within the policy principles and guidelines of: Miyupimaatisiiun paradigms and practices, and; collaborative interdisciplinary team-work and communications, for services and programs implementation within a seamless integrated circle (continuum) of care, centred on the community residents;
• Respects the practices, conduct, confidentiality and ethics expected of employees towards users, visitors and other employees;
• Carries out other tasks usually assigned to a Documentation Technician upon the request of his supervisor.
• Diploma of College Studies with specialization in documentation techniques from a school recognized by the Ministère de l'Éducation, du Loisir et du Sport.
• Prior experience in applying appropriate computer skills to core functions of documentation technician;
• Adaptable and being able to problem-solve issues pertaining to compiling, sorting, and presenting data to a team;
• Extracting data relevant to the departments needs and organisations needs
Knowledge and Abilities:
• Good knowledge of laws and regulations governing access to documents;
• Good analytical skills;
• Sense of organization;
• Excellent interpersonal and teamwork skills;
• Autonomous, flexible and discreet;
• Sense of detail.
• Fluent in English;
• Fluency in Cree is an asset.
Other ways to apply
Please forward your resume to:
Cree Board of Health and Social Services of James Bay
With your application, please make sure to specify the posting number and the job title.
We thank all candidates who apply, however only those selected for an interview will be contacted.
In accordance with various Sections of the James Bay and Northern Quebec Agreement (JBNQA), the organization has the objective of staffing all of its positions with qualified and competent beneficiaries of the JBNQA.
Life in Eeyou Istchee
We are the Cree of Eeyou Istchee. We call ourselves Eeyou and Eenou. Our name means simply “the people”. Clients of the CBHSSJB include the almost 18,000 people residing in the nine Cree communities and scattered throughout the territory at hunting camps, mine sites, hydro-electric installations and logging camps.
The best way to experience the Cree way of life is by participating in community and cultural activities. Most communities have an ice rink, fitness centre and a gymnasium. Several communities, including Chisasibi, have indoor pools. Ask the Community Health Representative or Community Organizer at the clinic about opportunities to participate in Cree cultural activities such as walking out ceremonies. The region offers some of the world’s best fishing, canoeing, hiking and snowmobiling.