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P-2122-0490A Administrative Processes Specialist (1109)

Location: All CBHSSJB offices (All communities + Montreal, Val d'Or, and Chibougamau)

Status

Permanent Full Time

Salary

Min. (1) $23.63 - Max. (18) $43.63

Hours per day/week

7/35

Description

SUMMARY OF THE POSITION
Person who analyzes the needs, conceives and applies professional techniques in the field of administrative methods and systems, in order to improve service delivery.

SPECIFIC FUNCTIONS
Give support to the Director of Youth Protection and designated YP Management. The incumbent also will assist when needed the administrative team of the Youth Protection Senior Management, with the following:
• Financial management
o Budgets preparation
o Financial review and reporting
o Contracts elaboration and follow-ups
o Requisitions for goods & services, purchase orders, receive quotations and invoices, payments, etc.;
• Human resources management
o Personnel plans updates
o Personnel requests
o IT, housing and employee moving requests
o Attend meeting with DYP, as needed
• Administrative procedures:
o Develop an administrative support system based on the department’s needs, filing system.
o Organize dossiers and arrange meetings for internal and external departments
o Give support for data collection, analysis and communication within the team, in the organization and with external partnership.
Organize meetings (in person, or virtually), Notetaking and distribution
Set up a data system for Service Complaints, CDPDJ (Human Commissioners).
Set up a data system for DYP Guardianship & Tutorship.
To be able to manage a translation system (French documents)

Requirements

Education:
• Must hold a Bachelor of Science degree in Administration, Human science, Social Sciences or other relevant academic discipline with relevant experience in administration.
Experience:
• A minimum of Three (3) years of experience in her/his field of specialization.
• A minimum of Two (2) years of appropriate administrative experience.

Knowledge and Abilities:
• Knowledge of administrative systems, techniques and practices;
• Knowledge of the MSSS Network and administrative regulations is an asset;
• Knowledge of First Nation social service models, trends and issues;
• Knowledge of Cree culture, psychosocial and mental health issues, Eenou/Eeyou Pimaatsiiun healing practices and paradigms is an asset;
• Capable of learning financial and human resources management software applications with a minimum of instruction;
• Strong problem-solving capabilities;
• Strong ability in organization, project management and communication;
• Ability to work in collaboration with clinical, and non-clinical team members and colleagues;
• Ability to communicate theoretical and practical knowledge, as applied to coaching and training;
• Sense of accountability, resourcefulness and vigilance;
• Autonomy and flexibility.

LANGUAGE
• Fluent in English;
• Fluency in Cree or French is an asset;

OTHER
• Willing to travel regularly.

Additional Information

Posting start/end date

09/14/2021 - 09/29/2021
Posting number
P-2122-0490A
Who can apply
All

Other ways to apply

Please forward your resume to:

Cree Board of Health and Social Services of James Bay

514-861-5955

514-989-7495

jobs.reg18@ssss.gouv.qc.ca

With your application, please make sure to specify the posting number and the job title.

We thank all candidates who apply, however only those selected for an interview will be contacted.

In accordance with various Sections of the James Bay and Northern Quebec Agreement (JBNQA), the organization has the objective of staffing all of its positions with qualified and competent beneficiaries of the JBNQA.

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Life in Eeyou Istchee

We are the Cree of Eeyou Istchee. We call ourselves Eeyou and Eenou. Our name means simply “the people”. Clients of the CBHSSJB include the almost 18,000 people residing in the nine Cree communities and scattered throughout the territory at hunting camps, mine sites, hydro-electric installations and logging camps.

The best way to experience the Cree way of life is by participating in community and cultural activities. Most communities have an ice rink, fitness centre and a gymnasium. Several communities, including Chisasibi, have indoor pools. Ask the Community Health Representative or Community Organizer at the clinic about opportunities to participate in Cree cultural activities such as walking out ceremonies. The region offers some of the world’s best fishing, canoeing, hiking and snowmobiling. 

Our Partners

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Grand Council of the Crees logo
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Santé et des Services sociaux logo
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Health Canada logo