TRANSPORTATION AND LODGING
Travelling dates:
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Week 1: Monday, September 29 and Friday October 3rd, 2025
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Week 2: Monday October 6 and Friday October 10th ,2025
Travel Authorization (TA)
Please make your training TA via Nomadis. The deadline to submit your TA is July 28, 2025.
Before completing your TA, you must obtain approval from your manager for your chosen training week. After receiving approval, submit your TA through Nomadis to the HRD team, where it will be reviewed by an HRD agent.
Steps to follow when completing your training TA:
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In the category choose Training (HRD only);
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Ensure to put the proper training name as follows: Annual Nurse Training 2025;
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The budget code you need to enter in the Accounts section is: 737214-053112
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Once completed kindly send your TA for approval to Lilia Ionel;
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In the accommodation section in Nomadis depending on your situation please choose one of the following:
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Staying at the hotel choose Doubletree by Hilton Pointe-Claire
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Staying at home or in private accommodation choose Private home Mtl
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Sharing a room at the hotel choose Will stay in room with other
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For any questions related to completing your travel authorization and support, please contact: 18TCR.TA.Support@ssss.gouv.qc.ca .
Important note: If you are on a sortie, please complete an additional Travel Authorization (TA) under your operational budget and submit it to your manager for signature and approval. This should be done as you would normally proceed when not in training—whether the travel occurs before, during, or after the sortie.
Important note
If you are on a sortie, please complete an additional Travel Authorization (TA) under your operational budget and submit it to your manager for signature and approval. This should be done as you would normally proceed when not in training—whether the travel occurs before, during, or after the sortie.
TRANSPORTATION
Participants travelling as a part of a Business Travel:
As per the CBHSSJB Business Travel Policy: ‘All travel must be done in the most appropriate and cost-effective manner possible and all arrangements must be done in the best interests of the organization, operationally as well as economically’’ and we ‘’shall take into consideration any additional travel time required, the schedule, the efficiency and any other related expenses (taxi, hotels, per diem, etc.) incurred when one means of transportation is chosen instead of another and which could increase the overall cost of travel.’’
In order to comply with the policy above, we highly recommend that participants travelling from Eeyou Istchee take the plane to travel. The HRD department will make the reservations if the training is NOT associated with a sortie.
Please, understand that the CBHSSSJB reserves the right to choose the travelling dates according to the places available on the flight. There cannot be any unnecessary or unauthorized last-minute changes; any additional charges related to late changes in plane ticket reservations may be charged to the employee.
For people traveling by plane on the CBHSSJB charter, please note that flights arriving and departing from Montréal depart and land at the Air Creebec charter terminal located at 9475 Ryan Avenue, Dorval and not at Pierre Elliott Trudeau airport. For all departures from Montréal, participants must arrive at the terminal at least one hour in advance.
For participants landing and departing from the airport to the hotel or from the hotel to the airport on the same day, we kindly ask you to share cabs in order to limit transportation expenses.
If you decide to travel with your private vehicle to attend the training, take note of the chart.
Attached to see what amount is reimbursable for the mileage. (See Annexe 1)
For participants travelling on business travel, please note that no additional overnight hotel charge will be reimbursed for the choice to use the car as the means of transportation.
Finally, employees will NOT be reimbursed for any additional costs incurred for indirect routes or stopovers taken for personal reasons.
Accommodations
A block of rooms has already been booked by HRD, for participants who are eligible to stay at the hotel.
No individual room reservation is necessary. Please do not call the hotel to make reservations, it may cause double bookings.
Hotel Eligibility
Please see the information below to determine if you are eligible to stay at the hotel for the training:
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Participants whose work location is not the Montréal Offices are entitled to a paid hotel room.
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Employees with a work location outside of Montréal that have personal residences in close proximity to the training location are invited and/or can choose to reside in their personal residence.
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Mileage associated with the travelling back and forth from their personal residence to the location of the training will be reimbursed as per the Business Travel Policy and Procedure.
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For reimbursement of the fees associated to the travelling using public transportation, receipts are required to support their travel expenses claims.
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Participants whose work location is associated to the CBHSSJB Montréal office are not eligible to attend a hotel stay for the training.
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Transportation costs back and forth of the training location will be reimbursed according to the collective agreement and CBHSSJB policies in place.
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For employees travelling with public transportation, receipts are required to support their travel expenses claims.
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If the employee resides more than 50 km away from the location of the training, the employee should refer to their manager to validate the eligibility for a paid hotel room for the duration of the training.
Training Location
DoubleTree by Hilton Pointe Claire Montreal Airport West
6700 Trans-Canada Hwy, Pointe-Claire, Quebec H9R 1C2
Website: https://www.hilton.com/en/hotels/yulandt-doubletree-pointe-claire-montreal-airport-west/
